Accordingly, President’s Secretary Mr. Saman Ekanayake has instructed all the secretaries of the ministries (Sep 09) to make special arrangements for the management of public expenditure.
The President’s Secretary has issued these instructions to all Ministry Secretaries informing that the State Ministers appointed by the President with effect from yesterday (08) should act according to those terms while carrying out their duties.
1- A separate expenditure head is not allocated for state ministries. Secretaries will not be appointed for those government ministries and the most senior additional secretary should be employed among the additional secretaries of those ministries to facilitate the work of the state ministers under each scope.
2- The Ministry to which the relevant State Ministers have been appointed should meet the staffing requirements from the currently approved staff. Requests for creation of new posts should not be submitted to the Department of Management Services.
3- For operating the offices, facilities should be provided within the office premises where the relevant cabinet ministry is currently operating.
4- Only the private secretary of the support staff of the state ministers is entitled to an official vehicle, and the overtime and composite allowances of the private secretary’s official driver should be handled in accordance with the circulars issued by the Ministry of Public Administration, Home Affairs, Provincial Councils and Local Government.
5- Only 02 common vehicles should be reserved for other officers of the support staff. Other vehicles in the vehicle pool of the Ministry should not be used for the needs of the said officials.
6- Management Assistant, Development Officer, Office Assistant and Driver are to be selected only from among the permanent civil servants. Those drivers can receive monthly overtime allowance subject to a maximum of 150 hours and their monthly composite allowance entitlement is subject to a maximum of 08 days..
7- The communication allowance shall be provided to the private secretary, coordination secretary, press secretary and public relations officer subject to the approved maximum limit, and the communication allowance shall include data usage, international telephone charges, monthly fixed charges, taxes and other charges.
8- The support staff should not be provided with mobile phones at government expense.
Accordingly, this order has been issued revising the provisions mentioned in the letters from time to time by the President’s Secretary on the instructions of the President under CA/01/17/01 and the letters issued on May 14, 2010 under the title of Public Expenditure Management.
President Media Division (PMD)
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